COVID19 – 14 May 2020

Thursday 14 May 2020

Dear Parents

We are delighted with the news that school will reopen and very much looking forward to welcoming your children back to school on Monday 18th May.

This update contains important information to reassure you that we have the necessary health, safety and hygiene measures in place. We want to ensure that your child’s return to school is a  positive one for all. Please read this carefully as school will be a different experience to that prior to lockdown.

Kohimarama School will be following Ministry of Education (MOE) and Ministry of Health (MOH) advice, namely;

  • Enabling good hygiene practices​ – regular washing and drying of hands and good cough and sneeze etiquette remain fundamental to preventing spread of illness such as colds, flu and COVID-19. We will be reinforcing these practices at school and we encourage you to do the same.
  • Cleaning​ – Additional cleaning of table surfaces, high touch areas, handles and resources will be cleaned during the day and as much as possible.
  • Hand Sanitising​ – We have purchased a large stock of hand sanitiser: learners will be asked to use it each time they enter and leave the classroom. Handwashing will be carried out throughout the day before food and after using the bathroom.
  • Physical Distancing​ – Ministry of Education (MOE) and Ministry of Health (MOH) have advised as much as practicable, physical distancing is a good precaution to prevent the spread of disease. In an Alert Level 2 school environment, this means children, young people, and staff maintaining a physical distance so that they are not breathing on or touching each other, coupled with good hygiene practices (coughing into your elbow, handwashing and drying) and regular cleaning of commonly touched surfaces.
    • There are situations where physical distancing is not possible, such as some sporting activities. In these situations extra emphasis on handwashing and drying (or cleansing with hand sanitiser) before and after activities and regular cleaning of equipment is very important.
  • Playgrounds​ – The use of school playgrounds can resume but in a managed way.

General Information

Along with the Ministry of Education and Ministry of Health, we encourage all learners to return to school at Alert Level 2.

  • If your child is not going to be returning to school during Alert Level 2 due to being vulnerable to serious illness and you have not filled in the Google form, please email us –
  • If your child/ren will be absent from school due to illness Please continue to use the school process for informing us; Ring our absence line ​09 930 9826​ or email the office –​ ​Please continue to provide a detailed reason for the absence.

Now that we are in Alert Level 2 the key thing for us all to remember is that physical distancing is still a good precaution to prevent the spread of Covid19. We would like to continue to practise social distancing as much as is possible within our school environment For us at school, this means our groupings will now be in Year groups – groups no bigger than approx 100.

Below are some guidelines we have put in place to keep everyone at school safe

Students will be required to bring;

  • Full drink bottle – water fountains will remain closed
  • Packed morning tea and lunch – it is important there is no sharing of food, this will also be reinforced by teachers.
  • We encourage students to bring their own ball to prevent sharing of equipment
  • Students need to bring a hand towel for personal use

Arrival and Departure from school

  • To minimise the number of people onsite, and maintain physical distancing, we encourage any parents dropping their child at School to say goodbye at the gate – ‘drop and go’.
  • For the first week, myself and the Deputy Principals will be supervising at the entry points to support learners on arrival.
  • On Monday and for the next couple of weeks, learners are to go straight to their classrooms on arrival, there will be no social gathering of children or before School play.
  • There are to be no dogs in the school during Alert level 2

We ask you to use the entry points below.

  • Year 0 to 3 = Rawhitiroa Road entrance
  • Years 4 to 8 = Kohimarama Road entrance.

Parents entering the site

We have developed a digital system to contact trace.

  • Any visitors will be asked to use their phone to scan a QR code or use a short URL to complete our contract tracing form. There will be posters displaying the steps you need to take to complete this.
  • Here is a link to the google form we will be using: ​
  • We will also have QR codes around the school, some phones will have access to scan these via the camera on their smartphones however some will need an app: They all do similar things however some have ads.
  • School QR Code is available on the school grounds.

Arrival times for Teams;

(older siblings to arrive and leave at the times of the youngest sibling).

Arrival: -​ It is essential that you adhere to these times

  • Hillary and Cowley Teams – 8.30 am
  •  Kiri and Snell Teams – 8.40 am

For our Year 0 to 2 students​, we know that they may want you to come into the school grounds. You must follow the process above and fill in a contact tracing form (QR Coded). You may then accompany your child to their classroom door. If you do need to escort your child into the classroom or speak to the teacher, we do request that only one parent goes into the classroom at any given time. Please maintain social distancing at all times.

For Years 3 to 8​ Parents should say goodbye to children at the gate, ‘drop and go’. Should a parent want to speak to their child’s teacher we ask that they email first to make an appointment. The classroom teacher will contact you as soon as possible with their next available time.

Preschoolers on site

We request that preschool siblings remain with their parents at all times. During Alert Level 2 they will not be able to access school equipment or playground, as they would normally have been able to do. Preschoolers may only go into a classroom with their parents.

Departure:​ Please ensure that you adhere to these pick up times so no children are left at school waiting to be collected

  • Kiri Team 2.45 pm. Students are able to be picked up from Rawhitiroa Road entrance or if raining from their classroom door.
  • Cowley Team 2.55 pm. Students are able to be picked up from Rawhitiroa Road entrance or if raining from their classroom door.
  • Snell Team 2.55 pm. Students are able to be picked up from Kohimarama Road entrance.
  • Hillary Team 3.00pm. Students are able to be picked up from Kohimarama Road entrance.

We thank you in advance for assisting us to manage Alert Level 2.

Programmes for the first two weeks back

As students have been absent from school for a lengthy period and experiencing a pandemic first hand, teachers will be focusing on students well-being and rebuilding relationships within the classroom. Over these two weeks, the programmes and homework will be modified from what they were in Term One. Nightly readers may not go home straight away and usual homework programmes will not begin immediately.

Daily routines during Alert Level 2

  • Lateness​ – ​Arriving at school on time is imperative during this time ​ . Please let the office know if you will be running late by calling ​09 930 9826​ or emailing In the event of a child being late, a late ticket will be printed and collected from the office door entrance. They will need to show the late ticket to their class teacher.
  • Footwear​- we are asking students to wear footwear outside at all times, this will eliminate minor cuts and abrasions that can occur during play.
  • Break times​ will vary to ensure greater success with social distancing and maintaining our Year Groupings:
    • Kiri Team : 10.00 and 12 noon
    • Year 2 10.30 and 12.30
    • Year 3 11.00 and 1.00
    • Year 4 10.30 and 12.30
    • Year 5 11.00 and 1.00
    • Year 6 10.00 and 12 noon
    • Years 7 /8 11.30 and 1.30

● School Library During Alert Level 2, learners will not have access to the library. Any return books they have on issue can go back to the library. These books will then be placed in “quarantine” within the library.

● During the first week of Level 2, each class teacher will be able to choose a selection of new, interesting and popular books for learners to enjoy at school. These books must remain in each class. They are not to go home with learners at this stage.

School Office

We will be limiting entry to the School office for the first two weeks at least. Think of the office like a pre-order and pick up service. E.g. your child needs a bookbag – please order via email and we will organise for the item to go home with your child. Prefered method of payment is EFTPOS, directly into the school bank account or via Kindo, the school online shop.

Students who are unwell

  • Symptoms to monitor are; any respiratory symptoms such as a cold, a head cold, blocked ears, cough, sneezing, sick tummy, chills and a fever.
    • Anyone with those symptoms must stay home
    • You can contact Healthline for advice, which may include getting tested for COVID-19 as a precaution.
  • If your child becomes unwell at school we will contact you and request that you collect them immediately to take them home.
    • Remember what Jacinda and Ashley say – “Any sniff or cough get tested”


  • We will not be running school assemblies during Alert Level 2. Instead we will celebrate successes with certificates within their classrooms.
  • Kapa Haka, School Choir and School Bands will not run during Alert Level 2.
  • School trips during term 2 will not proceed. ● At this time no organised inter school sport will take place. Therefore, no school team practices will take place.
  • We have been informed that no Auckland netball or club sports will take place during Alert level 2
  • We are continuing to work through what Student Achievement Discussions and other community gatherings will look like moving forward to ensure we uphold the gatherings of no more than 10. More on this once we have settled your children back into School.

Specific routines that you child will follow will be sent tomorrow. Further updates will be sent as we review and extend our thinking and as further information is released by MOH and MOE.

Thank you for your continued support of Kohimarama School. Our undertaking is to manage the learning within the parameters of a pandemic while enabling students to continue to develop and learn. ​Our school vision is;​ We ​Dream​, We ​Inspire​, We ​Create​, We ​Empower​. During these unsettled times we have certainly used our vision to guide our way.

Kind regards

Paul Engles